Archive for August, 2009

Tally the votes, but if you want insight, read the comments

Wednesday, August 26th, 2009

I was reading the new Harvard Business Review today at lunch, specifically the piece by Guido Jouret of Cisco on the company’s recent external innovation tournament (interestingly, that’s the name of a new book I’m reading right now). There’s lots of good stuff in the HBR article about sourcing innovations externally, but one sentence in particular stopped me in my tracks–in a good way. Jouret wrote:

On balance, voting was less useful than comments in helping us choose the 40 semifinalists…. Some commenters showed deep subject-matter expertise and insight.

This throwaway line reminded me of a prior post, where I recounted a story a friend had told me about an HR VP making a decision based on survey comments. Here’s the story:

Last year we had a pilot of a new performance management system for our employees. The trial group was 4000 people. We had spent a lot of time on the pilot and gathered a lot of data. At the end of the trial, the VP of Human Resources printed out all the comments that had been received on the survey forms. He took them home one night and read every single one. Then he came in the next day and said, “We can’t roll this system out.” And that was it. The trial was very expensive. We’d gathered lots of data, lots of numbers, but the final determinant was what he read in those comments.

Freeform data such as comments, anecdotes, rants, etc., aren’t easy to manage. But they contain tons of insight. Sometimes all you need to do is read them.

Shop Talk Podcast: Roberto Verganti on “Design-Driven Innovation”

Tuesday, August 25th, 2009

Roberto Verganti’s book “Design-Driven Innovation” is one of the best business books of the year. It discusses the methods certain companies use to create products with radically new meanings, offering customers something they never realized they wanted and generating long-term competitive advantage and outsized profits as well. In this podcast, Professor Verganti discusses the ideas behind the book and how it applies to companies like Apple, BMW, Artemide, and Harley-Davidson.

For more information, visit the book’s companion website.

Podcast: Roberto Verganti on Design-Driven Innovation (mp3, 39:41)

Timeline:

0:35 What is the “meaning” of a product?

6:00 The meaningfulness of the iPhone

13:50 The role of “interpreters” in Design-Driven Innovation

19:50 Relationships between companies and interpreters

23:45 What is the CEO’s role in Design-Driven Innovation?

30:00 How much of the CEO’s time is required?

33:25 More resources on Design-Driven Innovation

Related post:
Review: “Design-Driven Innovation”

[Theme music: "Up the Coast" from West Indian Girl's CD "4th and Wall"]

The delight in using an innovation you had a hand in creating

Monday, August 24th, 2009

I am posting this from my laptop, about 30,000 feet in the air, somewhere over Virginia, I’m guessing. And it’s a thrill. Not only because it’s novel to have WiFi access in the air – I have a personal connection to this service.

Roberto Verganti mentioned in our podcast (to be posted tomorrow) that many CEOs of highly innovative companies have a personal pride in their products. They announce them and are personally invested in their success. If they fail, the CEO takes responsibility.

Of course, this kind of pride isn’t limited to CEOs (Prof. Verganti might observe that CEOs are sometimes less proud of their products than other employees). In fact, people who don’t even work for the company may feel connected to the product and share this pride.

And one illustration of it is the delight you get when you realize the product is being used by real people. In fact, this feeling may be the biggest rush in innovation. I remember, years and years ago, creating requirements for a tiny new component of an outside plant management system for GTE. I worked on it for a few months, then moved to a new assignment at the company and promptly forgot about it. A couple of years later, I ran into one of my co-workers from that project at a meeting. He told me that my module had been part of a release that was now in widespread use throughout the company. I was walking on air for a few hours after that.

The product I’m using now is called Gogo Inflight from a company called Aircell. I spent the better part of a year and a half consulting for the company that developed and now runs the ordering/billing/customer management system, Martin Dawes Systems. My work was way behind the curtain – negotiating with the company that hosts the servers, arranging hardware purchase and delivery, liaising between Aircell’s operations team and Martin Dawes’. Yet I’m no less proud of the end product than if my picture were on the Gogo home page.

It’s a bit of a miracle, actually, WiFi in the air. And though my work on the project was more blocking and tackling than anything else, I feel as if I own a tiny part of that miracle.

Why companies need to be more proactive with subscription customers

Wednesday, August 19th, 2009

Yesterday I wrote that companies need to be more proactive with customers–helping them understand what they’ve bought and, particularly in the case of subscription products, helping them reconfirm on a regular basis that their package is appropriate.

This almost never happens. And it’s a time bomb for providers. People’s needs change over time, and the longer they are a customer (a delightful situation for providers), the more likely their needs have evolved while their subscription has stayed the same. Then, if an event occurs where needs and offer collide–say an insurance claim scenario–it’s very likely the customer will be surprised, at a very sensitive and emotional moment.

But isn’t it the customer’s responsibility to make sure what he’s paying for fits the bill? As long as I disclose everything, haven’t I done my job as a supplier? That is a valid way of looking at the issue.

Yet the world has changed. People are busier. Two-worker households are the norm. Customers are buying more exotic products and lack the expertise to check them for fit–especially if it’s something rarely put to use. And customers will blame their supplier if things work out poorly. They will consider canceling their service, and will tell their friends.

Seems like a pretty cut-and-dried situation to me. Take care of your customers by helping them buy subscriptions that fit their needs, or take your chances.

Proactive dialogue and diagnosis – the future of customer care

Tuesday, August 18th, 2009

I have several commercial insurance policies that I renew regularly and pretty much automatically. I do think, from time to time, that I should review those policies with my agent to see if I am properly insured. But I don’t—because I don’t have time, and auditing my insurance coverage is something that takes a back seat to, for example, marketing, client work and collections (never mind family time!).

Customer service used to mean responding promptly to customers’ requests and resolving the issues they brought up quickly and effectively. No more. In today’s time-constrained, overcommitted world, customer service means reaching out to customers, diagnosing their unstated anxieties and proactively putting measures in place to deal with the problems they worry about.

Let me continue with my own example. Say I had an incident that caused me to file a claim, and I learned through that process that I was underinsured in that area, and my insurance, contrary to my expectation, would not cover all the loss. What would that mean for me, my agent and my insurance provider?

For me, it would be costly and perhaps painful. I would likely get pretty angry—with myself, for one, but also with my agent. She has been sending me renewal notices for years and dutifully cashing my checks, but has not sought me out to review my needs and update the policies so I am adequately covered.

And my response, very likely, would be to change agents and insurance carriers.

This is reality in the insurance industry and many industries today. We have become distanced from our customers. We don’t understand them the way we used to. At the same time, customers have more demands on their time, so they need our guidance more than ever.

As a result, our customer relationships are fragile and prone to break with any misstep. What to do?

The first step is to realize that silence is not the basis of a productive, long-term customer relationship. A signed renewal and a check do not signify a satisfied, well-cared-for customer.

Next, seek out opportunities to ask customers what they think—about your service, about the industry, about their futures. This can be done through interviews, when customers call, or scheduled as part of the renewal process. Company blogs and Twitter are another source to gather customer stories. Don’t only ask for good things; seek out the negative thoughts customers have as well. (If you know something is wrong, you have the possibility of fixing it.)

Collect the stories, put a team together and immerse yourselves in them. You’ll see patterns. I guarantee you’ll be surprised by some of the things you find out. A group of customers may be unhappy with one aspect of your service. New business areas may be emerging that require different insurance products. Competitive awareness may be on the rise.

Finally, take action. Use the insight you learned from the stories to make meaningful changes in your business. (Focus on experimentation rather than “grand planning and initiatives.”) Your marketing department will be delighted to talk about these changes, which respond to things customers actually want and need!

Imagine that the following happened: My insurance agent called me and said, “Before we renew, let’s review your policy and make sure you have the right coverage.” We looked through all my policies, and made some adjustments. When the incident happened, I was completely covered, thanks to the review.

Not only did I not cancel my policy, I actually recommended my agent to several friends.

How much is that worth?

Innovation moving from initiatives to experiments

Monday, August 17th, 2009

An interesting piece in today’s WSJ Business Insight section (”The New, Faster Face of Innovation” by Eric Brynjolffson and Michael Schrage of MIT) asserts that information technologies are reducing the cost of business experimentation and increasing the speed of rolling out new processes and approaches to the organization as a whole. As a result, more and more businesses are moving to use experimentation as a basis of their innovation programs. Here’s an excerpt:

Innovation initiatives that used to take months and megabucks to coordinate and launch can often be started in seconds for cents.

And that makes innovation, the lifeblood of growth, more efficient and cheaper. Companies are able to get a much better idea of how their customers behave and what they want. This gives new offerings and marketing efforts a better shot at success.

Companies will also be willing to try new things, because the price of failure is so much lower. That will bring big changes for corporate culture—making it easier to challenge accepted wisdom, for instance, and forcing managers to give more employees a say in the innovation process.

There will be even better payoffs for customers: Their likes and dislikes will have much more impact on companies’ decisions. In globally competitive markets, they will ultimately end up getting products and services better tailored to their needs.

I agree with Brynjolffson and Schrage that experimentation-based innovation will have tremendous impact on improving products and reducing companies’ innovation costs. But while they credit IT enablers, I think there’s another crucial reason that experimentation is growing in popularity. Schrage touches on it in this video companion to the article:

Schrage mentions that companies need to be creating “a culture of experimentation rather than a culture of grand planning and initiatives.” And when he uses these terms, I start thinking about the Cynefin framework, devised initially by Dave Snowden and first published in a mind-blowing article in the IBM Systems Journal (Cynthia Kurtz and Dave Snowden, “The New Dynamics of Strategy: Sensemaking in a Complex and Complicated World“) .


The framework is useful for lots of purposes: knowledge management, strategic planning, managerial action (the subject of Snowden and Boone’s HBR article, “A Leader’s Framework for Decision Making“). But here I’m discussing applying it to thinking about innovation.

Schrage’s casual comment illuminates innovation’s relationship to Cynefin. “The culture of grand planning and initiatives” is dominant in most companies, and shows that they view innovation initiatives in the Complicated domain of the Cynefin framework (I find the original terminology from Kurtz and Snowden helpful–”knowable”). Knowable or complicated systems are ones where cause and effect are related–but may be separated in time. You often need expertise to diagnose and act on a situation, but once the system is solved, the way forward is clear.

Traditional innovation initiatives treat the interactions between companies, customers and markets as a Complicated system. Innovation projects are expensive and time-consuming – you often hire consultants to lend their expertise. There is a solution–certain objectives and expectations that the initiatives must meet (these are often encoded into business plans and pro forma P&L’s). Of course, you only need to be involved in one such initiative to know that they never deliver to plan. Innovation initiatives are always surprises–sometimes delightful upside surprises, but more often long, expensive failures. This is because they treat a Complex problem (in the Cynefin definition) with a tool suited for the Complicated domain.

In the Complex domain, cause and effect are not observable in advance–”grand planning” is not productive. The outcomes of a complex process seem logical – but only in retrospect. Why did Twitter evolve the way it did? Why was iPod/iTunes so revolutionary and so successful?

“The culture of experimentation,” on the other hand, acknowledges this complexity – that the objectives of innovation – creating interesting, popular, valuable and attractive new products and getting them into the hands of customers – are not straightforwardly attained and cannot be planned. When customers buy certain products, when they linger on certain web pages over others, when they flock to some brand-new platform, they are exhibiting behavior best described by the language of complexity. And the way to achieve progress in this domain is to use experimentation: generate lots of ideas – perhaps even some deliberate mistakes. Try them out. If something works, spread it around. If it doesn’t, kill it quickly and move on. Iterate. [The Toyota Production System applies this experimental thinking to manufacturing innovation.]

So, is the ability of information technology to make experimentation fast & cheap responsible for the increasing use of experimentation to achieve innovation’s goals? Yes, in part. But a great deal of the reason lies in the fact that the old way of innovating, “grand planning,” isn’t the right tool for the task.

[Another viewpoint on innovation and experimentation is in McGrath and MacMillan's recent book, "Discovery-Driven Growth." While the book doesn't use the Cynefin terminology or share the complex adaptive systems roots, it nonetheless focuses on the uncertainty of the innovation process and emphasizes the need to cheaply and quickly experiment, allowing successful projects to emerge.]

(Image source: Wikipedia article on the Cynefin Framework)

Related posts:
On deliberate mistakes
On “Discovery-Driven Growth”
An example of “safe-fail” experimentation

Customers are talking: Why do companies continue to do such dumb stuff?

Friday, August 14th, 2009

Two blog posts struck a chord with me this week. First, Bob Sutton posted on Wal-Mart’s decision to stock Girl-Scout-cookie knockoffs (the delightfully-named “Thin Mint-y Gate“). Then David Pogue provided an update on “Take Back the Beep,” his campaign to get wireless companies to stop playing lengthy introductory messages to callers trying to leave voice mail. Verizon’s ham-handed response fascinated me–especially considering the more mature and enlightened reponses of VZ’s competitors, and the high profile of Pogue’s campaign. Here’s how AT&T handled it, then Verizon:

Mark Siegel, AT&T’s executive director of media relations, wrote with some very encouraging news:

David: All the messages we got from customers really made us look again at how we handle voice mail, and we are going to make some changes. I commend you for raising the issue.

– First, we really appreciate hearing from the thousands of customers who have contacted us.

– As I know you know, any customer with our Visual Voicemail service does not listen to an upfront voicemail message. Today, our iPhone customers enjoy Visual Voicemail. In the near future, we will make Visual Voice Mail available on other devices.

– In the meantime, we are actively exploring how to shorten the voicemail message on our other handsets.

Verizon’s PR contact, Tom Pica, hasn’t responded to my request for a progress report.

He’s probably still irritated at me. When ABC News interviewed him about this campaign, he told them that customers can already turn off the instructions. Which isn’t true. So that night on Twitter, I said that he was lying.

He called me to let me know that he wasn’t lying—he was misquoted. What he said was that you can turn off *voicemail altogether* if you don’t like the 15-second instructions.

Besides the Schadenfreude factor, these stories are notable because they show how isolated large companies are from the outside world. In other words, they are able to take carefully-considered actions that, once revealed in public, are immediately ridiculed and seem perverse and self-defeating. “What were they thinking?” is the only sane response.

But there’s an explanation. Most large companies are hermetically sealed off from the outside world. Within the walls, these decisions don’t seem perverse. They seem sensible and logical. Verizon responded to Pogue’s campaign as an attack, not as a dialogue. They defended, counterattacked, and discredited. Pogue (who of course has the easier job here) retained his considerable sense of humor and used Verizon’s words against them. One can almost feel the VZ spokesperson’s frustration when he claimed he was misquoted–all his tactics conceived inside the company walls had backfired.

This bunker mentality infects companies when they deal with outside criticism. Wal-Mart has learned volumes of lessons on its responses to the environmental movement, union organizing, community protests, etc., and now much more sensitively deals with these outside critics (even learning from them!). However, Thin Mint-y Gate shows how inside-the-walls corporate strategy, obsessively pursued, can create “what were they thinking?” moments.

Sutton writes in his post:

The brilliance –and the Achilles heel — of Wal-Mart is that they talk and act as if the answer to every problem is to use their scale, bargaining power, and speedy implementation to tackle any problem by driving down the price they pay and pass it along to consumers.

Wal-Mart’s strategy has made them the largest retailer on Earth. So they apply it “to every problem” without enough reflection, questioning or dissent. Inside the walls, mint cookies are just another product, not a national symbol of the Girl Scouts.

Companies have increasingly realized that the outside world matters–whether in questions of sustainability, regulation, trade and economic policies, etc. They have groups that do face outward and deal with these issues. But the Wal-Mart case in particular shows that departmental approaches are insufficient.

It’s not enough to open the curtains in one part of the building to let the world (and all its messy opinions, obstacles and arguments) in, while leaving them closed in other parts. The light, too, must penetrate to the very center of the organizations, where people far from the customer, the press and the government continue to drive decisions that, when presented publicly, make their companies look stupid.

It’s time to bring the outside in, indeed.

Related post:
Why are companies so inwardly focused?

When reps are discourteous, is it them… or their environment?

Thursday, August 13th, 2009

I had the silliest dust-up with a teller at my bank yesterday. I brought in some rolls of coins I had measured using a small electronic coin counter, as I do every few months. I placed them on the counter in front of the teller and said, “Could I change these for bills, please?”

From her steely glare and folded arms, I knew something was wrong. “Did you count them by hand or with a machine?”

“Machine.”

“We don’t take machine-counted coins anymore. They’re always coming up short.”

“Is this new? I always take my coins here and never had a problem.”

“We don’t take them.” She kept glaring at me.

“Is this a policy?” I said. “When was this put in place?” Silence. Arms folded.

Eventually a manager came over, discussed the situation, and helped me count the coins by hand. I was 22 cents short over $28 worth of coins. (A surprise to me–I had assumed the machines were accurate.)

The manager told me that when I drop coins off in the future, I should put my number on the rolls, so they could call me if they came up short.

I am fine with that. I am not trying to swindle the bank out of 22 cents. And now that I know my machine counts a little short on nickels and pennies, I can fix that, too. But I was upset with the teller’s behavior. She refused to make eye contact with me as I left and I’m sure had a lot to say about me after I was gone.

As I thought about it, and the teller’s heightened emotional state, I knew there must have been more to the story. There may be people systematically shortchanging the bank. Tellers have to balance their drawers at the end of the day (my mom was a teller). They may have to make up the difference if their drawer is short. All of which could lead one to be a bit hostile when the next person comes in with a pile of machine-wrapped rolls of small change.

A teller shouldn’t be put into a position to unilaterally implement a customer policy, like whether to accept or reject machine-rolled coins. If there’s a problem, it should first be communicated to customers and then, if needed, a policy created and communicated (like writing the phone number on the rolls). Any side effects on reps must be removed (like them being financially responsible for shortchanging).

The bank failed on several accounts here, but first and foremost was putting a teller in a position to be hostile to a customer.

“Design-Driven Innovation”–the powerful advantage that comes from changing the meaning of a product

Wednesday, August 12th, 2009

One of the best books of the year is undoubtedly “Design-Driven Innovation: Changing the Rules of Competition by Radically Innovating What Things Mean,” by Roberto Verganti. In it Verganti, a favorite of this blog, attacks one of the central mysteries of innovation–how can a company successfully create a product that is a radical break from the past, and which shows the way to a new future?

We’ve seen these products at work. The mobile phone is one. The personal computer is another. We know that you can’t survey users to determine what these products will look like or what they should do. So how to create them (apart from cloning Steve Jobs, who seems to have a knack for the radical innovation)?

Most companies punt on this question and are satisfied to extend existing products into adjacent spaces, fix latent customer pain points, etc. These are fine tactics, but with the ease of imitating product features and the speed with which information and intelligence flows, extension is a less and less stable platform for growth (arguably, it is an unhealthy and unproductive basis for business – in Umair Haque’s term, “thin value“).

Besides, as Verganti points out, radical changes in meaning yield longer product life cycles and more profitability.

So what’s the key to achieving this sort of innovation? Verganti writes that it is changing the meaning inherent in the product. The Wii changed the meaning of gaming from “passive immersion in a virtual world for young adults” to “active physical entertainment for everyone” (p.65). iPod/iTunes changed the meaning of a digital music player from a storage medium to a seamless platform for finding, buying, organizing, transporting and listening to music. The iPhone (not specifically discussed in the book) changed the meaning of a mobile phone from a voice device, with a few data applications attached, to a platform where data applications are the central focus of the product. The phone part is almost an afterthought! (I’ve noticed that iPhone customers are very tolerant of poor voice quality and dropped calls–deficiencies that would doom a plain mobile phone.)

In all the above cases, the changes of meaning opened up entire new markets, created hard-to-duplicate ecosystems and caused competitors to spend time and resources figuring out what the changes meant and how/whether to follow.

So how would a company create a new meaning for a product or market segment? That will have to wait for another post.

Related postsi:
Roberto Verganti podcast
How to improve innovation in rapidly-changing markets
An alternate approach to innovation: the Lombardy Design cluster
A quick skim covering innovation, marketing and complexity

Another thing on customer service vs. network at wireless companies

Friday, August 7th, 2009

This was a million years ago in tech terms, but during the mid 1990’s my friend Amy told me that she had given up AT&T long distance for Working Assets, a reseller. Why? I asked her. Cheaper? Its social mission?

Amy told me this: “Working Assets was nice to me on the phone.”

Related post:
Wireless companies are no longer in the network business