Posts Tagged ‘management’

The myth of the “SuperCorp”

Tuesday, December 22nd, 2009

I had lunch with a friend and fellow consultant last week. I was mentioning some impressive recent reading on innovation that I thought his clients might be interested in. He said this:

That Harvard Business Review stuff is great. I used to read it a lot. But you need a certain corporate culture to be able to do these types of things. You need to have basic management stuff nailed down, you need a clear mission and vision and have that communicated and understood across the company. You have to be good at collaborating.

The places I work with don’t have that. They couldn’t do these innovation processes even if they wanted to.

My friend works with medium-sized local businesses. But I remember my big company days, and the picture wasn’t much different. They couldn’t pull off big management initiatives either (I remember failed attempts at creating a Learning Organization and embedding Value-Based Selling).

I have to admit, I love to read stuff like Rosabeth Moss Kanter’s writings around her book SuperCorp. Kanter writes that companies like Procter & Gamble, IBM, etc., are implementing “management 2.0″ – doing well by doing good, adopting socially-conscious principles and through them are gaining profits and positioning themselves for the future. But in my heart, I’m skeptical.

Here’s some recent writing of hers:

…keeping people employed in good jobs – is a goal of the vanguard companies I describe in my new book, SuperCorp. Companies such as Procter & Gamble, IBM, and others are trying to create innovation and profits through values and principles that enable them to have a positive social impact. They are thinking their way out of twentieth-century assumptions (e.g., that a job must be performed in a facility at specific times and assigned by a boss who observes performance) to create twenty-first century dynamic workplaces.

The Super-corporations want to be employers of choice. Their leaders prefer not to talk about insecurity but instead invoke flexibility. That semantic distinction might be scorned by the uneasily employed, but it conveys a new reality that can have positive as well as negative consequences.

Flexibility shows up in family-friendly policies. Vanguard companies are likely to offer family leave for care-taking, reassign husbands and wives so they can work from the same city, and provide lounges for breast-feeding new babies. They also give employees opportunities for community service, to help them express their values and make a difference to causes they care about, as part of their employment, which is an effort make work meaningful even for those in jobs with a high drudgery quotient.

These companies’ leaders say that the challenges of global change require a shift of responsibility from employer to employee. Employers must give people opportunities and tools to succeed, but individuals must keep themselves ready for the future.

It’s possible that big companies have changed since the years I spent working for them. But to me it’s likely that Kanter’s thesis is valid when you talk to the CEO, but completely invalid at ground level. A big company I used to work for was recently acquired by an even bigger one. And the people I still know there are scared to death, worried about when the ax is coming down next. They’re working hard, but working scared, and that’s not a good environment to get important work done. IBM and Procter & Gamble live in the same world as this other big company. I would be surprised if down deep their employees don’t share the same insecurities and fears (and compensating unproductive behaviors) as my former colleagues.

If the CEO lives in one reality, and the customer-service reps live in another, what difference does it make? It comes down to where the value is added in a business. At large companies, the vast majority of value creation happens at the ground level – the hundred thousand people on the ground floor, or the five thousand first-line managers who support them. Not at the executive level.

And at ground level, I’d bet that many employees of Procter & Gamble and IBM don’t view their company as a SuperCorp. They probably see it much like the clients of my consultant friend – a company with plusses and minuses and a lot of basic things that aren’t fixed yet. No matter what the CEO thinks.

Thoughts?

Language creates reality, even in business

Monday, December 14th, 2009

One of the most fun aspects of blogging has been re-immersing myself in language. At work, language is just something you use; you don’t scrutinize it. Yet, the (mis)use of language has a lot to do with effectiveness at work or in any collaborative context.

I don’t mean jargon; rather, I’m talking about the slippery language we use when we ask for or respond to requests to do something. Kids, of course, quickly master getting their way through exploiting language loopholes: if I don’t ask my 6-year-old son in precise, unambiguous language to do something he wouldn’t otherwise do (say, make his bed), he won’t do it, and tell me it’s my fault because I wasn’t clear.

He’s onto something there. Too often, I haven’t been clear in what I request from others at work; be they subordinates, peers or other colleagues. I also interpret as a clear “yes” words that don’t, in fact, mean that. (My son is not faultless, however. Too often I’ll blow off requests with half-hearted responses, such as saying “OK,” meaning “I understand you,” instead of “yes, I will do that.”) Imagine this brief conversation:

“I need that report by Friday. Does that make sense?”

“Sure.”

There are two fundamental problems with the above conversation. The requester has not specifically asked her colleague to hand in the report by Friday, and the colleague has not really agreed to anything. Let’s fill out the dialogue as the requester would have it – annotations in [brackets]:

“I need that report by [the end of the day] Friday [and I need you do complete it and get it to me]. Does that make sense? [Will you do that? Are there any questions before you get started?]”

“Sure. [I understand what you want and I will get it to you by close of business Friday.]“

Here’s how the colleague might fill in the blanks:

“I need that report by Friday. [If you don't have anything pressing, could you try to get it to me?]”

“Sure. [I have a lot of work already planned. If I get a free moment I'll try to work on it some. But no guarantees.]“

It’s obvious that this story won’t end happily. And it is replayed again and again, in all companies, all over the world.

If the above has piqued your curiosity, you must read this article in the new Strategy + Business magazine, covering the work of Fernando Flores (”Fernando Flores Wants To Make You An Offer“). Flores is a philosopher of communication who over the past thirty years has worked to understand and shape how people communicate to convey information or accomplish tasks.

The S+B article dwells on Flores’ personal story (former Chilean political prisoner, to successful US-based management consultant, to current member of Chile’s senate), but to me the discussion of his research and consulting work is most interesting.

Flores says, “Human beings are linguistic, social, emotional animals that co-invent a world through language.” And in his consulting practice he helped companies codify their communication to increase clarity of meaning. Central to this is the idea of offers, promises and commitments. Requests must be explicitly phrased as such, and commitments to do something are expected to be fulfilled.

As companies grow in size and scope, and communication becomes more virtual, the ability to hind behind weak requests and noncommittal responses will only increase. Therefore, the need for co-workers to become more explicit about their requests, and responders about their commitments, is urgent. It’s important for companies to recognize that, but I think each of us as individuals can get started, with our without company support.

Your company and career need you to do this. Will you? Is that a promise?

Related post:
Making and keeping commitments: a must
Making and obtaining effective promises – it’s important, and rare

Another glimpse into the sausage factory that is music industry accounting

Thursday, December 3rd, 2009

I am fascinated by the music business and how it totes up dollars and cents owed to various parties that contribute to making music I listen to every day.

Of course, it’s easy for me to be fascinated, as I don’t have to buy dinner or pay the mortgage with royalty checks from music I’ve made.

Recently, Tim Quirk from the band Too Much Joy posted a recent royalty statement that he received from TMJ’s former label, Warner Brothers. Even funnier (and more depressing) than the invoice itself is Tim’s essay describing how “unrecouped” bands (those that haven’t paid back their advances to the label) are treated and how cavalier (or malignant) the accounting is for those bands.

Tim now works at Rhapsody, so he knows how digital distributors account for the music they stream or download. As a result, he is able to poke holes in the corporate lackeys’ lame stories about why, for example, there are 12 outlets reporting sales for two of their albums but zero digital sales for a third album.

He is pretty humble, though, when he talks about bands like his who haven’t recouped their advances. Too humble, in my view. He takes at face value the label’s contention that they need to pay “money-making artists” like REM before they worry about giving minor bands an accurate accounting of their indebtedness. And, when you look at owing a label over $350,000 for albums you made more than a decade ago, it seems as if worrying about potential inaccuracy of a few tens of thousand dollars is pointless.

On the other hand, if the studios’ approach to measuring bands’ revenues is so cavalier and self-interested, I would have no confidence in the $350,000 number either. Who’s to say that’s accurate? Who’s to say, perhaps, that Too Much Joy shouldn’t be getting checks from Warners instead of hassles?

Here’s my favorite song from the band:

Too Much Joy |MTV Music

Another great reference on the artist’s perspective of the music business is Jacob Slichter of Semisonic’s memoir “So You Wanna Be a Rock & Roll Star.”

UPDATE 12/3: This essay by producer Steve Albini crisply lays out the situation bands face. In the hypothetical example he devises, a new band sells 250K albums and, somehow, still owes the label money!

(Hat tip Felix Salmon)

Related post:
Podcast: Fran Ten of West Indian Girl on the modern music business

My reading journal: Roger Martin’s “The Design of Business”

Wednesday, November 11th, 2009

design of business coverThe Design of Business: Why Design Thinking is the Next Competitive Advantage,” by Roger Martin. 2009: Harvard Business Press, 190pp.

When did you read it? November 2009.

Subject: Hot on the heels of Tim Brown’s “Change by Design,” Rotman School dean Roger Martin, author of “The Opposable Mind” discusses how design thinking can help businesses balance exploration (the search for new solutions) and exploitation (extracting value from existing solutions) to improve their innovative capability.

Did you like it? How many stars would you give it (1-5)? 4

Summary: Martin describes the process of innovation in three steps, something he calls the “knowledge funnel”: (1) staring into a mystery; (2) coming up with a heuristic, or rule of thumb, that allows you to address the mystery; (3) systematizing your solution – in Martin’s words, turning the heuristic into an algorithm. This process, to Martin, is design thinking.

He spends time discussing the preference business has for reliability (i.e., consistency and repeatability) over validity (meeting a desired objective). Validity is the starting point for innovation – the discovery of something new that helps illuminate a mystery. Since validity is not predictable or repeatable, and tends to rely on qualitative, intuitive assessments (i.e., pattern matching), companies that rely on quantitative measurement struggle with it. It was easiest for me to understand validity, as Martin uses it, as a synonym for “right-brained” or “artistic.” Successful businesses balance the desire for reliability with a relentless search for new validity.

As Martin described this process – taking mysteries, developing heuristics and then refining algorithms from it, it seemed quite simple. Why doesn’t every company do this? But I also thought that there are lots of mysteries that don’t lend themselves to heuristics, and lots of heuristics that can’t turn into algorithms. There are lots of failures on the way to the next great business algorithm. Not only that, there are lots of successful businesses built on heuristics alone [for example, your favorite restaurant, assuming it's not part of a chain]. Martin’s point, which is not stated explicitly, is that you can’t build large businesses without this transition to algorithms. You can’t have McDonald’s without a cooking and serving system. You couldn’t have Wal-mart without its distribution model.

There’s not a discussion of the cost of algorithmized businesses to society. On my last trip to downtown Boston I was hard pressed to find a business that was not part of a national chain; much different from when I Iived there in the 1990’s. But I digress – Martin isn’t writing as a social critic; he’s a business professor.

Favorite quotes:

“Vice President of Marketing” denotes a permanent position with a set of ongoing tasks…. As well suited as that construct is for running known heuristics and algorithms, it is not an effective way to move along the knowledge funnel. That activity is by definition a project; it is a finite effort to move something from mystery to heuristic or from heuristic to algorithm. pp.118-119

Designers produce prototypes for feedback, but managers are accustomed to delivering final products. p.121

Status comes from running large, high-revenue business units whose operations have been reduced to reasonably reliable algorithms that product results on time and on budget. Those are the highest goals, that is, the ones that command the highest compensation. That is why most executives prefer the known to the unknown. p.125

Was it similar to anything you have read before? Of course, there are echoes of “Change by Design” (Brown’s earlier HBR article is referenced). And the idea of “staring into mysteries” reminds me somewhat of “changing the inherent meaning of a product” from Roberto Verganti’s “Design Driven Innovation.” 2009 is definitely the year of design thinking in business!

Martin’s book is less ambitious than Verganti’s, but broader (in a good way) than Brown’s. And his ability to create a powerful, memorable metaphor remains intact (I think I’ll be using “knowledge funnel” and maybe even “validity vs. reliability” in the future).

Will this book end up on your bookshelf or in the library donation pile? The bookshelf.

Related posts:
On “The Opposable Mind”
Processes can be art or science
On “Design-Driven Innovation”
Reading journal: “Change By Design”

Is everyday management a social threat to employees?

Friday, November 6th, 2009

Management RewiredThere’s a neat article by Reuters discussing how workers’ brains and management practices often work at cross-purposes. They cite, among others, Charles Jacobs, author of the book “Management Rewired,” recently reviewed here. An excerpt of the Reuters piece:

“One of the things organizations need to do is respect the deeply social nature of the brain. People are not rational, they are social,” David Rock, author of “Your Brain at Work” (HarperBusiness), told Reuters in an interview. “The social brain is such that we are really driven to increase social rewards, and we are really driven to minimize social threats.”

your brain at workRock, the founder of a company that applies the insights of brain science to leadership coaching, lists five areas in which our brain’s threat mechanisms are easily triggered at work: status, certainty, autonomy, relatedness and fairness.

When we feel threatened in any of these spheres — a superior displays power over us, rumors circulate about the future of our job, our work is micro-managed, we are excluded from colleagues’ conversations, or our work is unjustly overlooked — our brains focus our attention on the threat.

Jacobs, in his book, writes about the deeply illogical outcomes of giving and receiving feedback: oftentimes, rewards often undermine continuing what we are doing well, while negative feedback reinforces the undesirable behavior. Writes Jacobs: “A landmark study at General Electric found that the company’s performance appraisal system not only didn’t work, it produced results that were virtually the opposite of what was intended…. GE found that a manager’s praise had no effect on performance one way or the other, while the areas that a manager criticized showed the least improvement.”

What are your experiences with performance reviews, management encounters, etc.? Have they felt like threats to you?

(Hat tip to Felix Salmon)

Related post:
Considering the mind: mini-reviews of “Buyology,” “Management Rewired,” and “Free Market Madness”

My reading journal: Morten Hansen’s “Collaboration”

Monday, November 2nd, 2009

I’ve finished a few books recently but am a bit behind on reviewing them. My kids have started documenting their books in reading journals that help them with reading comprehension. To add a bit of variety (and to make sure I’m not getting lazy), I’m going to use the reading journal format for this week’s reviews.

collaborationCollaboration: How Leaders Avoid the Traps, Create Unity, and Reap Big Results,” by Morten Hansen. 2009: Harvard Business Press, 231pp.

When did you read it? September-October 2009.

Subject: A study of collaboration in business; when it is and when it is not appropriate, and best practices for successful collaboration.

Did you like it? How many stars would you give it (1-5)? 4 (thankfully I don’t have assigned reading… I won’t be writing about any 1-star books here!)

Summary: Hansen has spent his academic career studying how corporate groups collaborate, effectively and ineffectively. This book sums up a number of studies he has worked on with various companies over the past 15 years. First, Hansen discusses obstacles to collaboration – including the warning that not all collaboration is good collaboration. In other words, when the costs of collaboration (communication, coordination, negotiation, etc.) outweigh the benefits. This frequently happens when businesses lacking key synergies are combined via merger.

The bulk of the book is devoted to discussing what Hansen calls “disciplined collaboration.” He discusses four collaboration barriers – not invented here, hoarding, search (inability to find the insight you need), and transfer (inability to put others’ knowledge to use), and three “levers” to promote collaboration: “unify people, practice T-shaped management, and build nimble networks.”

These are practical suggestions and, on their own, not revolutionary. But to me seeing these three levers together as requirements for successful collaboration was distinctive and valuable.

Favorite quote: “Paradoxically, the emphasis on performance management over the past decade has created what Harvard Professor Leslie Perlow calls a ‘time famine’ at work. As people are pressured to perform, they feel that they don’t have the time to help others; reasonable requests for help are seen as burdens that put them behind in their own work. So people are faced with a trade-off – to do their own work (but not help others), or to help others (but get less work done).” p.55

Was it similar to anything you have read before? There are echoes of the recent book “Senior Leadership Teams” which takes up the question of how to get groups of senior executives, who naturally work to drive results from their own groups, to collaborate – another application of the “T-shaped management” approach.

Will this book end up on your bookshelf or in the library donation pile? The bookshelf. Collaboration is an important subject and I don’t have any books that deal with that as a main topic. Plus it’s good.

Related posts:
On “Senior Leadership Teams”

Vendors Are Talking: Grocer is “not going to let someone steal my customer”

Friday, October 16th, 2009

Language, especially spoken language, is very revealing when it comes to someone’s values. This is why corporate executives are subjected to media training to keep them on message while speaking in public – meaning, of course, to appear to say something while not really saying anything.

Sometimes, however, executives defy their training and say what they’re really feeling. Let’s parse this recent statement from Stater Bros. CEO Jack Brown, from an interview as quoted in the Wall Street Journal. The Journal article concerns grocers who had cultivated a premium image, now feeling forced to cut prices to retain customers who are considering trading down to discount grocers:

We are scraping the bottom on prices. I’m not going to let somebody steal my customer, because when this (recession) is all over, I don’t want to go looking for my customer.

Brown’s words are property words. It’s akin to saying: “I’m not going to let someone steal my bike, because when this is all over, I don’t want to go looking for my bike.” Customer = his property. (You can’t get any less VRM than that.)

I’ve been reading the new book “Collaboration” by Morten Hansen, and he writes that executives who successfully collaborate practice what he calls “T-shaped management”: they manage down (their line responsibilities) and across (collaborative projects across the company). This may seem obvious, but, as pointed out in the 2008 book “Senior Leadership Teams,” senior managers are often promoted because of their ability to deliver results from their groups, not for being good at collaboration.

I’m more interested in interactions between companies and customers than within companies. Yet Hansen’s “T-shaped” concept also applies, I think, to succeeding in being a customer-centric company. An executive must understand the needs of the company (the vertical line of the T), and identify with the needs of customers (the horizontal line). She must balance both.

It probably goes without saying that getting angry for people “stealing” your customers, or the inconvenience of “going looking” for them, is focusing completely on the company and not at all on the customer. It’s I-shaped, not T-shaped, practice. And for a grocer, perhaps the ultimate consumer company, it’s reveals some old-school attitudes that won’t work well in the future.

Related posts:

Customers are talking: Why do companies continue to do such dumb stuff?

Friday, August 14th, 2009

Two blog posts struck a chord with me this week. First, Bob Sutton posted on Wal-Mart’s decision to stock Girl-Scout-cookie knockoffs (the delightfully-named “Thin Mint-y Gate“). Then David Pogue provided an update on “Take Back the Beep,” his campaign to get wireless companies to stop playing lengthy introductory messages to callers trying to leave voice mail. Verizon’s ham-handed response fascinated me–especially considering the more mature and enlightened reponses of VZ’s competitors, and the high profile of Pogue’s campaign. Here’s how AT&T handled it, then Verizon:

Mark Siegel, AT&T’s executive director of media relations, wrote with some very encouraging news:

David: All the messages we got from customers really made us look again at how we handle voice mail, and we are going to make some changes. I commend you for raising the issue.

– First, we really appreciate hearing from the thousands of customers who have contacted us.

– As I know you know, any customer with our Visual Voicemail service does not listen to an upfront voicemail message. Today, our iPhone customers enjoy Visual Voicemail. In the near future, we will make Visual Voice Mail available on other devices.

– In the meantime, we are actively exploring how to shorten the voicemail message on our other handsets.

Verizon’s PR contact, Tom Pica, hasn’t responded to my request for a progress report.

He’s probably still irritated at me. When ABC News interviewed him about this campaign, he told them that customers can already turn off the instructions. Which isn’t true. So that night on Twitter, I said that he was lying.

He called me to let me know that he wasn’t lying—he was misquoted. What he said was that you can turn off *voicemail altogether* if you don’t like the 15-second instructions.

Besides the Schadenfreude factor, these stories are notable because they show how isolated large companies are from the outside world. In other words, they are able to take carefully-considered actions that, once revealed in public, are immediately ridiculed and seem perverse and self-defeating. “What were they thinking?” is the only sane response.

But there’s an explanation. Most large companies are hermetically sealed off from the outside world. Within the walls, these decisions don’t seem perverse. They seem sensible and logical. Verizon responded to Pogue’s campaign as an attack, not as a dialogue. They defended, counterattacked, and discredited. Pogue (who of course has the easier job here) retained his considerable sense of humor and used Verizon’s words against them. One can almost feel the VZ spokesperson’s frustration when he claimed he was misquoted–all his tactics conceived inside the company walls had backfired.

This bunker mentality infects companies when they deal with outside criticism. Wal-Mart has learned volumes of lessons on its responses to the environmental movement, union organizing, community protests, etc., and now much more sensitively deals with these outside critics (even learning from them!). However, Thin Mint-y Gate shows how inside-the-walls corporate strategy, obsessively pursued, can create “what were they thinking?” moments.

Sutton writes in his post:

The brilliance –and the Achilles heel — of Wal-Mart is that they talk and act as if the answer to every problem is to use their scale, bargaining power, and speedy implementation to tackle any problem by driving down the price they pay and pass it along to consumers.

Wal-Mart’s strategy has made them the largest retailer on Earth. So they apply it “to every problem” without enough reflection, questioning or dissent. Inside the walls, mint cookies are just another product, not a national symbol of the Girl Scouts.

Companies have increasingly realized that the outside world matters–whether in questions of sustainability, regulation, trade and economic policies, etc. They have groups that do face outward and deal with these issues. But the Wal-Mart case in particular shows that departmental approaches are insufficient.

It’s not enough to open the curtains in one part of the building to let the world (and all its messy opinions, obstacles and arguments) in, while leaving them closed in other parts. The light, too, must penetrate to the very center of the organizations, where people far from the customer, the press and the government continue to drive decisions that, when presented publicly, make their companies look stupid.

It’s time to bring the outside in, indeed.

Related post:
Why are companies so inwardly focused?

An innovation hero exits

Tuesday, June 9th, 2009

I was surprised to read about P&G replacing AG Lafley as CEO with current COO Robert McDonald. The WSJ article was not explicit as to the reasons, but it appeared that the timing had been accelerated from a planned transition to occur later, perhaps due to lower-than-expected results P&G was expected to announce.

Lafley is one of the few star CEOs this decade who seemed to deserve the status. Remember P&G 10 years ago? Durk Jager was CEO. Lafley led the company through the acquisition of Gillette, an aggressive move into cosmetics, and innumerable product innovations (SpinBrush, Febreze, etc., etc.), and successfully competing with a wave of private-label competitors.

Lafley was perhaps the pre-eminent innovation CEO of his era–focused on the customer and the job she was trying to do, open to collaboration and ideas from the outside, committed to growing in emerging markets.

There are horses for courses, and perhaps the board felt that McDonald was better to lead the company through the tough times ahead. But Lafley’s contributions shouldn’t be forgotten. I, for one, am interested to see what he decides to do next. And if I was on the board of a consumer packaged goods company, I might want to give him a call.

Previous posts about AG Lafley:
Innovation: doing it all yourself is so twentieth-century
Complex business problems need diagnosis, not packaged solutions
The first great business book of 2008
“The consumer is boss”
“Sesame Street simple” – communication with a story

Thinking about: customer service

Thursday, May 28th, 2009

Continuing a new Friday tradition of posting a short video recapping what’s on my mind this week.

Referred to in the video:
Customer service is such an important job, perhaps we should…
Matt Rhodes: Customer Service is the new marketing